---
title: How Space Booking Approvals Work in Othership with Office 365 Integration?
description: Understanding the Booking Approval Workflow in Othership with Office 365 The booking process in Othership is designed to ensure a seamless and transparent experience for both bookers and space adminis
---

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# How Space Booking Approvals Work in Othership with Office 365 Integration?

**Understanding the Booking Approval Workflow in Othership with Office 365**

The booking process in Othership is designed to ensure a seamless and transparent experience for both bookers and space administrators. Here's how the approval workflow functions:

- **Booking Initiation**  
  When a user places a booking through Othership, the space is immediately marked as **'Booked'**, indicating that a request has been submitted for that time slot.
- **Approval Request Sent**  
  An automated email is triggered by Office 365 (O365) and sent to the space approver (admin), requesting them to **approve or reject the booking**.
- **Pending Notification to Booker**  
  At the same time, O365 sends an email to the user who placed the booking, informing them that their **request is currently pending approval**.
- **Approval Outcome – Accepted**  
  If the space admin **approves** the request, the booking remains confirmed in Othership. An email is then sent to the booker to notify them that their **booking has been officially accepted**.
- **Approval Outcome – Rejected**  
  If the admin **rejects** the booking, it is automatically **cancelled** in Othership. The booker is promptly informed via email that their **booking has been declined**.
- **Booking Lock During Approval**  
  While a booking is awaiting approval, **Othership locks the requested space**, preventing other users from booking the same room for that time slot until a decision is made.

### Summary

With this integration, Othership ensures that:

- Booking requests are captured and routed efficiently.
- Approvers are promptly notified via O365.
- Bookers are kept informed at every stage.
- Space conflicts are minimized through smart locking.

This setup is ideal for organizations that require approval-based access to shared workspaces while leveraging their existing O365 environment.

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